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Tau Sigma ΤΣ

Article I—Organization Name

The name of this organization shall be Tau Sigma- UCF Chapter.

Article II—Mission and Goals

Section 1: Mission

It is the mission of this organization to recognize the academic achievement of students transferring to the University of Central Florida from another academic institution.

Section 2: Goals

It is our goal to encourage and promote involvement at UCF, especially in activities and programs that assist other transfer students in making a successful transition.

Section 3: Governing Authority

All activities and functions of the organization must be legal under University, local, state, and federal laws. The most recent version of The Golden Rule will supersede all requirements set forth during the creation and revision of this constitution.

Article III—Membership

Section 1: Membership Statement

Student membership is limited to any student who is currently paying Activity and Service Fees and is enrolled at the University of Central Florida. Affiliate membership is limited to UCF faculty, staff, alumni, and Central Florida Research Park employees. No discrimination shall be made on the basis of sex, sexual orientation, race, age, religion, disability, national origin, marital or parental status, or veteran's status. Hazing will not be used as a condition of membership in this organization.

Section 2: Additional Member Requirements

  1. Students shall have transferred to the University of Central Florida from another academic institution.

  2. Students must be registered in a course of study leading to a bachelor's degree and have ten (10) credits at UCF.

  3. The minimum academic average required for membership is a 3.5 on a 4.0 scale during the term in question at the University of Central Florida.

  4. Summer school session equivalent to ten (10) credits may be used to meet the academic requirement or the first fall term immediately following summer admission may be used.

  5. Members are required to pay a one time dues payment as outlined in Article IX, Section 1.

  6. Questions regarding eligibility arising from exceptional circumstances affecting an individual student must be referred to the Tau Sigma National Headquarters for a decision.

  7. At no time shall the UCF student membership fall below seventy-five percent (75%) of the total membership.

  8. Active members are required to attend two (2) events each fall and spring semesters as described in Article VII, Section 1.

  9. Together with Article III, Section 1, these additional requirements define what it means to be an “active student member.”

Section 3: Recruitment

Recruitment shall take place during the University's official academic terms.

Section 4: Voting Rights

Only student members who are active and in good standing are eligible to vote. Affiliate members may not vote.

Section 5: Termination

No termination of members exists for Tau Sigma. Upon payment of dues to the national office, membership is lifetime. Should members not participate in the two events per semester requirement no honor chords will be given.

Article IV—Officers

Section 1: Eligibility

Potential officers must meet the minimum eligibility requirements of active student membership (Article III, Sections 1 and 2). All officers of the organization shall possess (at the time of election and during their term) at least the minimum requirements regarding enrollment hours, GPA, academic and disciplinary standing, and financial and disciplinary holds to serve in a leadership position, as stated in the most recent version of The Golden Rule of the University of Central Florida. Officers who do not meet these requirements during their term shall be resigned or removed.

Section 2: Additional Officer Requirements

Officers are required to attend fifty percent (50%) of all events per semester.

Section 3: Titles and Duties

The officers of this organization shall include a President, Vice President, Secretary, Treasurer, Activities Coordinator, and Historian. No officer will be permitted to hold more than one (1) officer position at a time. During the course of a semester if an officer has not participated in at least fifty percent (50%) of the events planned by Tau Sigma and/or has not taken on his or her responsibilities within the organization he or she can be removed from office by a 2/3 majority vote by the other officers.

The President shall:

  • Maintain communication with the Office of Student Involvement and register the organization each semester

  • Reserve all rooms for meetings, inductions, and the spring banquet

  • Attend half of all events scheduled each semester

  • Call all meetings to order and preside over all meetings

  • Serve as one of three signers on financial documents

  • Ensure all officers are performing their duties as defined in this Constitution

  • Assign special projects to officers when needed

  • Be familiar with Robert’s Rules of Order to conduct meetings

  • Provide all documents and records pertaining to his/her responsibilities to the newly-elected President

  • Collaborate with the faculty advisor, vice president, and treasurer in depositing the new member checks and sending a check to the national headquarters for dues owed to them each semester. The official roster should be sent to national at this time with a request for certificates and pins.

  • Review with officers and advisor any changes to be made to the constitution and submit those changes to the Office of Student Involvement.

  • Reserve the room for inductions at least 1 year in advance. Verify with the other officers to ensure that they are performing their duties. Have a revised copy of the program script for him/herself and each officer. The president shall conduct the ceremony; read his/her parts and call forward the new members to receive their certificates; and assist during the meeting if he/she has any further remarks.

  • Reserve the room for the Spring Banquet at least 1 year in advance. Verify with the other officers to ensure that they are performing their duties. Prepare a script of remarks. Announce the new officers and thank the rest of the officers for a great year.

The Vice President shall:

  • Assist the President in his or her duties

  • Assume the President’s responsibilities in his or her absence

  • Keep accurate records of all meetings in the Secretary's absence

  • Attend half of all events scheduled each semester

  • Serve as one of three signers on financial documents

  • Assist in special projects as assigned by the President

  • Oversee branch liaisons

  • Coordinate all conferences

  • Plan and be responsible for all retreats and training of the organization

  • Perform an audit of all financial transactions of the organization once per semester

  • Collaborate with the faculty advisor, president, and treasurer in depositing the new member checks and sending a check to the national headquarters for dues owed to them. The official roster should be sent at this time with a request for certificates and pins

  • Provide all documents and records pertaining to his/her responsibilities to the newly elected Vice President

  • Print the certificates for inductions and bring to the ceremony. Bring the candles, wheat, and Tau Sigma banner to the induction. Assist the President in running the induction. Hand out certificates as the new members come up

  • Arrange for a guest speaker to say a few words at the spring banquet. Bring the candles, wheat, and Tau Sigma banner to set up

The Secretary shall:

  • Notify members of meetings and events three days before the date of the event via e-mail to ensure participation

  • Keep accurate records of all meetings. E-mail the Web developer the minutes of the meetings for placement on the Web site

  • Perform a verbal roll call of all members and maintain an attendance record of every meeting

  • Attend half of all events scheduled each semester

  • Maintain an accurate list of members and their contact information

  • Keep copy of constitution and have available for members. Access to the constitution shall be available on the website as well.

  • Assist in special projects as assigned by the President

  • Collect and prepare the election biographies and ballot. Email these to the Web developer for placement on the Web site. Allow for one week of voting

  • Provide all documents and records pertaining to his/her responsibilities to the newly-elected Secretary

  • Send out an email to all new and existing members regarding inductions three days before the induction to remind them of the date and time of the ceremony. Sit with the events coordinator at the front table assisting with sign in. During the ceremony help pass out t-shirts, pins, etc. Write up the minutes of the meeting and send to the Web developer to post on the Web site

  • Send out an e-mail regarding the Spring Banquet to all members three days before the banquet to remind them of its date and time. Assist with sign in and ticket checking.

The Treasurer shall:

  • Keep an accurate account of all funds received and expended

  • Serve as one of three signers on financial documents

  • Be responsible for collecting dues and notifying members who are delinquent in payments

  • Collaborate with the faculty advisor, president and vice president in depositing the new member checks and sending a check to the national headquarters for dues owed to them. The official roster should be sent at this time with a request for certificates and pins

  • Create a budget at the beginning of each fall and spring semester, in conjunction with the President

  • Present a budget report of deposits and expenditures to the membership at least once per month, and as requested by the President, Vice President, advisor, or Office of Student Involvement

  • Provide financial records sufficient to allow the Vice President to perform audits

  • Provide all documents and records pertaining to his/her responsibilities to the newly-elected Treasurer

  • Assist in special projects as assigned by the President

  • Attend half of all events scheduled each semester

  • Order catering for the induction ceremony. Sign checks when board members bring in receipts. Assist during the ceremony where needed

  • Order catering for the spring banquet. Sign checks when board members bring in receipts

The Activities Coordinator shall:

  • Oversee the planning and facilitation of all inductions and events

  • Attend half of all events scheduled each semester

  • Create a flyer with events scheduled for the semester. Pass out at inductions, meetings and leave copies with the Transfer and Transitions Office

  • E-mail the Web developer all event updates to be placed on the Web site

  • Sign in members at the Spring banquet. See that each receives a program and memorabilia item, if he/she chooses to have one

  • Create tentative event flyers to pass out to attendees at the induction. This information should come from the events decided on as a group at the first board meeting. Sign in new and existing members. See that each receives a ceremony program and events flyer. Assist during the ceremony passing out t-shirts, pins, etc. Conduct the meeting following the induction. Announce upcoming events; explain the two events per semester rule to purchase honor cords; encourage members to be involved and to e-mail the board with suggestions and ideas for Tau Sigma

  • Provide all documents and records pertaining to his/her responsibilities to the newly elected Activities Coordinator

  • Assist in special projects assigned by the President.

The Historian shall:

  • Create and maintain a scrapbook of Tau Sigma activities

  • Attend half of all events scheduled each semester

  • Create a table display to be used at information tables for orientation or other fair-like events when needed

  • Oversee the purchase of t-shirts and promotional items

  • E-mail the Web developer photos for events to be placed on the Web site.

  • Create the program for inductions following the previous year’s forms. Bring the programs, t-shirts, pins, scrapbook, and signature book to the induction. Take pictures at the induction to scrapbook later. Keep a few copies of the program and any other memorabilia. Assist as needed during the ceremony

  • Create the Spring Banquet program and gather memorabilia. Bring the programs and scrapbook. Take pictures to scrapbook later. Keep a few copies of the program and any other memorabilia

  • Provide all documents and records pertaining to his/her responsibilities to the newly elected Historian

  • Assist in special projects assigned by the President.

Section 4: Voting Rights

All officers shall retain voting rights, however, the President shall only vote in the case of a tie, with exception of officer elections.

Section 5: Term of Office

Any officer may be re-elected, however not for more than two (2) consecutive terms. Officers cannot reappoint themselves for a second; term they must be re-elected as described in Article V.

Article V—Selection of Officers

Section 1: Nomination Process

Any eligible member, as defined in Article IV, Sections 1 and 2, may run for an office position. A biography, officer position running for, and reasons why they would be an outstanding officer for Tau Sigma must be sent to the secretary two weeks before the election date.

Section 2: Election Process

The election of officers shall occur at the end March of each year. The nominated candidates will be given a chance to address the organization in a biography posted on the Tau Sigma Web site to discuss their qualifications and reasons why they should be selected. All eligible members, as defined in Article III, Sections 1 and 2, are given the right and opportunity to vote for each officer position once on the Web site ballot. The results will be collected by the Web developer and sent to the currently active board. At the spring banquet the faculty or staff advisor and current highest-ranking officer not running for office shall announce the new officers, selected with a simple majority of votes cast by eligible members. If this is not possible, the facilitator will be selected by a majority vote of active student members. The nominations/elections facilitator shall announce the officer selected with a simple majority of votes recast by eligible members. In the event of a tie, nominations/elections facilitator shall cast the deciding vote for the office. If an active student member contests the count, each candidate may select an active student member to supervise the recount. The advisor and nominations/elections facilitator will recount all votes in the presence of the selected representatives. Active voting membership will be limited to all students who are active members, and in good financial standing with the organization.

Section 3: Installation of Officers

Newly elected officers shall take office immediately following the Spring Banquet in April, and their term will end immediately following the Spring Banquet the following April. Current officers should assist in the transition and training of the officers-elect, from elections until installation. A change in officer information should be reported to the Office of Student Involvement within 10 school days of installation.

Section 4: Re-election

Any officer may be re-elected, however not for more than two (2) consecutive terms. Officers cannot reappoint themselves for a second term; they must be re-elected as described in Article V.

Article VI—Officer Vacancies

Section 1: Removal of Officers

Leadership may be revoked without mutual agreement for non-participation, misconduct, failure to fulfill job duties, or violations of any provisions of the Constitution. Any officer may be removed from office upon a 2/3 affirmative vote of eligible members. The officer will be notified in writing of the possible termination or removal at least 72 hours prior to the vote and will be allowed to address the organization in order to relate any relevant defense prior to the voting for removal.

Section 2: Resignation

Officers no longer wishing to serve on the board must submit their resignation to the highest-ranking officer and advisor at least two weeks in advance. Prior to the officer’s final day, he or she shall provide all documents relating to the organization, and brief his or her replacement on current projects in his or her care.

Section 3: Filling Vacant Officer Positions

In the event an officer (besides President) is removed or resigns, the remaining officers, by majority vote, will decide if the position is to be filled. If it is to be filled, the nomination and election process as stated in Article V will take place. All officers eligible to hold an office position under Article IV Section I may run for the position. The newly elected officer's term shall end at the spring banquet along with the other current officers.

Article VII—Events and Meetings

Section 1: Description of Events

Tau Sigma events include any official meeting held, activity scheduled, or charity donation made. Members will be notified of these events and the specific requirements to be counted as participation.

Section 2: Long Distance Members

Members who are attending a University of Central Florida campus other than the University of Central Florida main campus are required to attend events as described in Article VII Section 1, if possible. If the distance does not allow them to do so, these members must send in verification of participation of five (5) hours of volunteer work during each fall and spring semester. This will give them credit for the required two (2) events per semester and they will be eligible to purchase honor chords. If attending the induction is not possible, a long distance member may request his/her certification, t-shirt, and pin be sent through the mail. Honor chords may also be sent through the mail, after a check for twelve dollars ($12) and the request for the honor chords are received, and verification of five hours of volunteer work completed per fall and spring semesters has taken place.

Section 3: Membership Meetings

The membership should meet at least once during the fall and spring semesters, two weeks after the induction for that semester. Meetings are open to those defined in Article III, Section 1, and officers (except the President, unless otherwise stated) and active student members are allowed one vote per motion. The quorum required to conduct business is a majority (more than 50%) of the officers and organization’s active student members.

Section 4: Officer Meetings

The president shall be in charge of scheduling monthly meetings. Otherwise, all officer business shall be conducted via e-mail. The quorum required to conduct business is a majority (more than 50%) of the officers.

Section 5: Calling Meetings

The President will be in charge of calling meetings and the Secretary will be responsible for notifying all members and/or officers at least 48 hours in advance, by e-mail and/or telephone.

Section6: Meeting Procedure

The President shall use his/her discretion as to the manner and process in which he/she presides over meetings. However, the President shall follow Robert’s Rules of Order in any given meeting, if 2/3 of the active student members so request.

Article VIII—Advisor

Section 1: Selection

The advisor shall be selected by a majority vote of the officers and must be approved by a majority vote of active student members. To be eligible to serve as the advisor, the person must be a contracted UCF employee (faculty or A&P), as defined by Human Resources.

Section 2: Role and Authority

The advisor shall serve as a mentor to the organization-- providing guidance to the officers and members in the development and implementation of programs and activities, as well as UCF policy and procedure. Additionally, the advisor will monitor all expenditures of the organization. The advisor has no voting rights. The advisor must be willing to obtain an appropriate level of experience, resource information, and knowledge related to the mission, purpose, and activities of the organization.

The advisor shall collaborate with the president, vice president and treasurer in sending money and applications received to the national headquarters in time to receive official certificates and pins for inductions. Ensure that officers are completing their tasks for the induction. Sign checks when board members bring in receipts. Attend the ceremony and prepare a short speech with words of encouragement and praise.

Spring Banquet-Ensure that officers are completing their tasks for Spring Banquet. Sign checks when board members bring in receipts. Attend the banquet and prepare a short speech on a year well done.

Section 3: Length of Term

The advisor position has no term limit other than he/she must be a contracted UCF employee (faculty or A&P), as defined by Human Resources.

Section 4: Removal and Replacement of Advisor

The advisor will be notified in writing of the possible removal at least 72 hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Upon a 2/3 majority vote of eligible members, the advisor will be removed from his/her duties. In the event that an advisor is removed or resigns, a new advisor shall be elected within 15 calendar days. A change in advisor information should be immediately reported to the Office of Student Involvement.

Article IX—Finances

Section 1: Membership Dues

Membership dues shall be a one time fee of fifty dollars ($50) upon initiation into the organization. All members including officers and affiliate members are required to pay membership dues. Of that fee thirty dollars ($30) is to be sent to the Tau Sigma National Headquarters. No refunds shall be issued.

Section 2: Financial Authority

For the protection of the organization and its officers, it is required that two authorized officers sign all monetary transactions. Only the President, Vice-President, Treasurer, and UCF Faculty or Staff Advisor can be signers on the organization's account. Organizational funds may be spent on items such as office supplies, events and activities, publicity, travel expenses, conference fees, etc., but will not be used for anything illegal under University, local, state, and federal laws. All funds received will be deposited within twenty-four business hours.

Section 3: Budget Approval

Within the two weeks following the induction ceremony, the Treasurer (in conjunction with the President) shall create a budget for the fall and spring semesters. The budget will be presented to the members at the once a semester meeting. The officers and active student members, by affirmative vote, must approve the budget.

Section4: Officer Transition

It shall be the responsibility of all account signers to change contact information, as well as assist in the update of new account signatures with the organization’s financial institution after each election. In addition, it is the outgoing Treasurer’s responsibility to compile and present all banking documents and information about the previous and current budget to the new Treasurer. A meeting shall be arranged where all former and current board members can meet and hand over materials as well as discuss their duties.

Section 5: Dissolution of Organization

In the event that the organization ceases to exist, any funds remaining in the organization's account shall be donated to the national Tau Sigma Office.

Tau Sigma-National Office
c/o Lee Colquitt, Executive Director
318 North College Street, Suite G
Auburn, AL 36830
334-826-1071

Article X-External Affiliations

The Tau Sigma Chapter at the University of Central Florida shall be affiliated with the National Tau Sigma Organization. The National Council of the Tau Sigma Organization shall have the power to discipline chapters. Such action shall be taken upon the recommendation of a member of the National Council. This power shall include placing a chapter on probation, rendering a chapter inactive, and revoking the charter and recovering any property of the National Organization. A chapter may be declared inactive by the National Council if it fails for three successive years to initiate twenty student members per academic year. Each chapter shall be required to make an annual status report to the Executive Director of the Tau Sigma organization.

The rules and regulations of the external affiliate shall be followed when not inconsistent with the rules and regulations of this Constitution and University of Central Florida.

Article XI—Publications and Advertising

Section 1: Compliance

All publications of the organization must comply with the Golden Rule “Advertising” and “Misuse or Infringement of University’s Names or Marks” sections, Event Policies, Student Union and other building guidelines, and the UCF University Marketing Graphic Standards.

Section 2: Approval

The Secretary and President must unanimously approve all publications, shirts, flyers, and other forms of advertising/marketing prior to duplication and distribution.

Article XII—Ratification and Empowerment

Section 1: Ratification

This constitution will become ratified by a 2/3 approval of the officers and active student members.

Section 2: Empowerment

This constitution will take effect only after it is approved by the Student Government Association and Office of Student Involvement.

Article XIII—Amendments

Amendments to the constitution must be proposed in writing to the President. The amendment must then be presented to the organization during a scheduled meeting and should include a full explanation and/or rationale for the amendment. The amendment must be voted on at the next scheduled meeting. The amendment shall not take effect until approved by a two- thirds affirmative vote of eligible members of the organization.